Move Outlook PST File Content into an Online Archive

To move Outlook PST file content into an online archive, you can follow these steps:

1. Open Microsoft Outlook and select the PST file you want to move to the online archive.
2. Click on the “File” tab in the top left corner of the screen and select “Account Settings” from the drop-down menu.
3. In the “Account Settings” window, select the “Data Files” tab.
4. Highlight the PST file you want to move to the online archive and click on the “Settings” button.
5. In the “Outlook Data File” window, click on the “Advanced” button.
6. In the “Advanced” window, click on the “Outlook Data File Settings” button.
7. In the “Outlook Data File Settings” window, click on the “Compact Now” button to reduce the size of the PST file before moving it to the online archive.
8. Close all open windows and exit Outlook.
9. Log in to your online archive account, and depending on your provider, there might be different instructions to follow. In general, you will need to create a new folder or label in the archive, and then in Outlook you can drag and drop the content from the PST file to the new folder in the online archive.

Note: Some email service providers, such as Microsoft Exchange, automatically archive email data after a certain period. If this is the case, you may not need to manually move your PST file content to an online archive.