Maintain PST Mailboxes & Reduce the Probability of Corruption
In this technological era, the term business expansion is directly proportional to advanced IT infrastructure that runs relentlessly in the backend. Similarly, comprehensive email platforms contributes significantly in running any business process efficiently. Specifically, MS Outlook is the predominant email client technology which offers seamless email services and other collaborative features when integrated with Exchange Server. The rise in client base of MS Outlook is credited to its versatile offerings such as calendars, tasks, emails, blogging, journals, contacts, appointments, etc. Furthermore, its impressive email storage functionality consists of dynamic OST and PST file storage system.
Outlook Data File
The PST file stores all emails, tasks, drafts, contacts, calendars, etc. on the local machine which is connected with Exchange Server. It is responsible to handle IMAP and POP3 email accounts and helps you to create critical backups of Exchange mailboxes.
Offline Outlook Data File
The OST file is again consists of entire Outlook email items that are also saved on Exchange Server database. It is the copy of Exchange mailbox which automatically gets created and stored on the local machine. The primary function of OST file is to provide email connectivity during the times of Exchange Server disconnection.
Outlook Data File or PST data file is handy to use and can be easily created, imported, or exported to varied hard drive locations. MS Outlook provides rich and responsive interface that extends the privilege or rights to user for configuring, modifying, and relocating PST data items. MS Outlook users are frequently faced with the situations where they need to backup and create new PST files for safe storage of critical email items as there are many unexpected risks to email items such as:
- Brutal or malicious intrusion of viruses
- Abrupt power supply
- Unexpected Outlook crashes
- Exchange Jet engine errors
- Severe hard drive sectors error
- And many more…
To safeguard the crucial email items, you should know how to create PST file using MS Outlook email client. Read the following instructions to learn the steps involved in creating Outlook PST file.
How to Create PST in Outlook 2010?
Execute the following simple steps:
1:Launch the MS Outlook 2010 program.
2:Move your cursor towards Outlook menu-bar, and then click File.
3:Click the Account Settings tile, and then select the Account Settings option.
4:In the Account Settings dialog box, select the Data File tab.
5:Click the Add option. The Create or Open Outlook Data File dialog box is displayed.
6:Browse the location and specify a name to the newly-created PST file.
7:Click OK to proceed followed by clicking the Close button.
8:Check the left pane of MS Outlook and inspect the Outlook Data File drop-down to acknowledge newly-created PST file.
Apart from creating a new PST file, MS Outlook 2010 also incorporates the provision to facilitate the export of email items to an existing PST file. This is another effective facility for user who wants to move email items to desired PST mailboxes, which also empowers user to easily secure email items on their standalone machines. Let us see how PST export option works.
How to Export Email Items to PST in Outlook 2010?
Follow the below mentioned instructions:
1:In the MS Outlook 2010 email client, click File, and then select Options.
2:The Outlook Options dialog box is displayed.
3:Select the Advanced option, and locate the Export section.
4:Click Export —> Export to a file —> Next
5:Click the Outlook Data File (.pst) option. Click Next to proceed.
6:In the Export Personal Folders dialog box, select desired email folders and subfolders. Click the Next button to continue.
7:Click the Browse button to configure the location for Outlook PST file.
8:Click Options if you are exporting email items to an existing PST file.
9:Click the Finish button to facilitate the email export process.
Despite the execution of safe practices carried out by MS Outlook users, several human errors, software crashes, or hardware failures severely strikes on the integrity of PST email items. After coursing through such brutal scenarios, it is very crucial to regain Outlook email items using Inbox Repair tool or any other manual processes. In such cases, comprehensive third-party solution is required to repair and restore Outlook PST mail items.