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How to Export PST from Office 365 Online by eDiscovery

Whenever users start using an application, they never consider any other possibilities. For example, about the data breach, corruption, and an unexpected error. Thus, it is important to think about archiving in order to permanent access to data. However, sometimes users get stuck to the point like “Is it possible to export PST from Office 365 to the local machine?” And, the answer is yes, it is possible. In order to know how to use Office 365 Export to PST tool for better results.

Have you ever thought, what you are going to do if your data gets corrupted? And how you can export Office 365 mailbox to PST without any omission of data? It is because backup will be helpful in restoring data back in the case of corruption. But before exporting Office 365 mailbox to Outlook data file (.pst) format, make sure the process you are going to use is smooth and efficient. However, if the Office 365 export to PST process is not performed successfully, there might be a huge loss of data.

Manual Approaches to Export PST from Office 365 Online Mailbox

There are various manual methods that one can use to perform Office 365 Export Mailbox to PST backup. And, all of them are discussed below with steps:

Approach #1: eDiscovery Export Tool Method

One can use the eDiscovery PST export tool to create a copy of Outlook 365 user account and save it in PST file format. A user can use this application in Exchange admin center, which let users move data or mailboxes from In-Place eDiscovery search to PST format. The search results include data from both mailboxes and public folders. Before migrating Office 365 mailbox data to Personal Storage Table (PST), a user can mark the desired data also for selective migration.

  1. To start the process, you need to open EAC or Exchange Admin Center
  2. After that, simply on the left pane of the screen, go to the Compliance management
  3. Then, choose In-Place eDiscovery & Hold tab
  4. Now, click on the eDiscovery search in the view list and select files or mailboxes that you want to move
  5. At last, click on the Export button to convert data to PST file

Steps that you need to follow in eDiscovery PST Export Tool window:

  1. Here, click on the Browse button to place the file at the desired location
  2. After that, check the Enable duplication checkbox in order to remove duplicates items
  3. In order to move an unsearchable item, simply check the Include unsearchable items checkbox
  4. Then, all unsearchable files are moved to a separate PST file
  5. Next, you need to click on the Start button and convert all required searches to PST file format
  6. As the process started, the progress and status of the process is displayed on your screen.

Approach #2: Export Mailbox from Office 365 to PST Using Microsoft Outlook 2016

Another possible approach to export Office 365 mailbox is with the help of Outlook 2016. In order to do it properly, follow the steps mentioned below:

  1. First of all, you need to install Microsoft Outlook application on the local machine
  2. After that, simply configure it with your Office 365 user account
  3. As the configuration process completed successfully, access your account
  4. After that, your system will create a PST file and you can easily access that PST file of the O365 user account.

Drawbacks of Manual Approach – eDiscovery PST Export Tool

There can be various limitations that a user might encounter while using manual approaches to export mailbox from Office 365 to PST. Some of them are discussed below:

  • The process is quite lengthy and consumes a huge amount of time.
    If a user wants to export selective data from emails, calendars, contacts, then it will not be exported in a single step.
  • If a user wants to save files in PDF format, then it is not valid for calendars and contacts.

Professional Solution to Export PST from Office 365 Online

As discussed above there are various limitations of using a manual approach so, it is suggested to switch some other solution for the same. Office 365 Export tool is one such application that let users move O365 emails, contacts, and calendars to PST format. This Office 365 export mailbox to PST application is designed in such a manner that it permits users to export Office 365 to PST and other file formats. In addition, it also lets users move selective data items from O365 with the help of various filtering options offered by Office 365 PST export tool.

Conclusion

No one can afford the loss of their crucial data so, keep on looking for the solution to backup their important data. How to export PST from Office 365 admin account is the commonly asked query by the users. Therefore, we have covered all possible ways of backing up data without any loss of information. A user can choose from all of them which matches their requirements in the best possible manner.

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