How to Export Exchange 2019, 2016, 2013 & 2010 Mailbox to PST?

Exporting mailbox data to a Personal Storage Table (PST) file is a common requirement for Exchange administrators. It provides a way to back up important data, archive older emails, or move data to another email system. In this article, we will guide you through the process of exporting Exchange 2019, 2016, 2013, and 2010 mailboxes to a PST file.

Before we begin, let’s understand the prerequisites for this process. Firstly, the account used for exporting mailboxes must have the necessary permissions to access the mailbox. Secondly, you will need to have access to a machine with Microsoft Outlook installed, as the Export-Mailbox cmdlet we will be using requires Outlook to function.

Now, let’s get started with the process of exporting a mailbox to a PST file:

Step 1: Open the Exchange Management Shell (EMS)

Step 2: Run the following command to export the mailbox to a PST file:

Export-Mailbox -Identity “MailboxName” -PSTFolderPath “C:\PST\filename.pst”

Replace “MailboxName” with the name of the mailbox you want to export and “C:\PST\filename.pst” with the path and name of the PST file you want to create.

Step 3: You can also export multiple mailboxes at once by using a comma-separated list of mailbox names. For example:

Export-Mailbox -Identity “Mailbox1, Mailbox2, Mailbox3” -PSTFolderPath “C:\PST\filename.pst”

Step 4: You can add additional parameters to the command to specify which items to export. For example:

Export-Mailbox -Identity “MailboxName” -PSTFolderPath “C:\PST\filename.pst” -StartDate “01/01/2022” -EndDate “12/31/2022”

This command will export only the items that were sent or received between 01/01/2022 and 12/31/2022.

Step 5: You can monitor the progress of the export by running the following command:

Get-MailboxExportRequest

This will show you the status of all mailbox export requests on the server.

Step 6: Once the export is complete, you can import the PST file into Outlook by following these steps:

• Open Outlook
• Click on File > Open & Export > Import/Export
• Select “Import from another program or file” and click Next
• Select “Outlook Data File (.pst)” and click Next
• Browse to the location of the PST file and select it
• Select the items you want to import and click Next
• Choose the folder where you want to import the items and click Finish

And that’s it! You have successfully exported an Exchange mailbox to a PST file. Repeat the process for any other mailboxes you want to export. Remember to keep the PST files in a safe location as they contain sensitive information.

In conclusion, exporting Exchange mailboxes to PST files is a straightforward process that can be completed using the Export-Mailbox cmdlet in the Exchange Management Shell. By following the steps outlined in this article, you can easily export mailboxes and archive important data for backup or migration purposes.