HomeOutlookHow to Export Email, Contacts, and Calendars from GroupWise to MS Outlook

How to Export Email, Contacts, and Calendars from GroupWise to MS Outlook

Migrating from one email platform to another can be a challenging task, especially when dealing with critical data like emails, contacts, and calendars. If your organization is transitioning from GroupWise to MS Outlook, it’s essential to ensure a seamless transfer of all your important data. In this blog, we’ll guide you through the step-by-step process of exporting email, contacts, and calendars from GroupWise to MS Outlook, making the transition smooth and hassle-free.

Step 1: Backup Your GroupWise Data Before you begin the export process, it’s crucial to create a backup of your GroupWise data to avoid any potential data loss. Although the export process is generally safe, it’s better to be safe than sorry. Consult your GroupWise administrator or IT support team for assistance in creating a full backup of your email, contacts, and calendars.

Step 2: Enable IMAP in GroupWise To migrate your emails from GroupWise to MS Outlook, you’ll need to enable IMAP access in GroupWise. Here’s how you can do it:

  1. Launch GroupWise and log in with your credentials.
  2. Navigate to “Tools” > “Account Options.”
  3. Select the “IMAP” tab and enable IMAP access by checking the box.
  4. Save your settings and exit GroupWise.

Step 3: Set up MS Outlook Before initiating the export process, ensure that you have MS Outlook installed and properly configured with your MS Exchange or Office 365 account.

Step 4: Export Email from GroupWise to MS Outlook Now that IMAP is enabled, you can begin exporting your emails from GroupWise to MS Outlook.

  1. Launch MS Outlook on your computer.
  2. Click on “File” > “Add Account.”
  3. Choose “Manual setup or additional server types” and click “Next.”
  4. Select “POP or IMAP” and click “Next.”
  5. Fill in your name, email address, and other required information.
  6. For the incoming mail server, enter “imap.groupwise.com.”
  7. Set the incoming mail server port to 993 and select “SSL/TLS” for the encrypted connection.
  8. For the outgoing mail server, enter “smtp.groupwise.com.”
  9. Set the outgoing mail server port to 465 and choose “SSL/TLS” for encryption.
  10. Click “Next” and follow the on-screen instructions to complete the setup.

Step 5: Export Contacts from GroupWise to MS Outlook To export your contacts from GroupWise and import them into MS Outlook, follow these steps:

  1. Launch GroupWise and log in.
  2. Click on “File” > “Export” > “vCard.”
  3. Choose the contacts you want to export or select “All” to export all contacts.
  4. Save the vCard file on your computer.

Next, import the vCard file into MS Outlook:

  1. Open MS Outlook.
  2. Click on “File” > “Open & Export” > “Import/Export.”
  3. Choose “Import a vCard file (.vcf)” and click “Next.”
  4. Browse to the location where you saved the vCard file and click “Open.”
  5. MS Outlook will import the contacts from the vCard file.

Step 6: Export Calendars from GroupWise to MS Outlook To export your calendars from GroupWise and import them into MS Outlook, follow these steps:

  1. Launch GroupWise and log in.
  2. Click on “File” > “Export” > “vCalendar.”
  3. Choose the calendars you want to export or select “All” to export all calendars.
  4. Save the vCalendar file on your computer.

Next, import the vCalendar file into MS Outlook:

  1. Open MS Outlook.
  2. Click on “File” > “Open & Export” > “Import/Export.”
  3. Choose “Import an iCalendar (.ics) or vCalendar file (.vcs)” and click “Next.”
  4. Browse to the location where you saved the vCalendar file and click “Open.”
  5. MS Outlook will import the calendars from the vCalendar file.

Conclusion:

Migrating from GroupWise to MS Outlook can be a smooth process if you follow the steps outlined in this guide. By backing up your data, enabling IMAP access in GroupWise, and carefully exporting your email, contacts, and calendars, you can ensure that your valuable information makes the transition seamlessly. If you encounter any issues during the process, don’t hesitate to seek assistance from your IT support team or consult relevant documentation for further guidance. With careful planning and execution, you can successfully complete the migration and continue your daily communication and scheduling tasks within MS Outlook.

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